All about check in and out

One of the fundamental differences between SeedDMS and a regular file system is its foremost purpose to store documents and all its versions for a long time and prohibiting any manipulation by unpriviledged users. There is little focus on changing the content of the documents. Actually, the DMS itself doesn’t even support editing documents. Besides that, there are way too many different file formats to be supported, which is of course not archievable.

Running scheduled tasks in SeedDMS

Whenever lots of data is managed like SeedDMS does it, there is sooner or later a need for running certain task, e.g. to do clean ups or update operations, or simply to check for data changes occured over the past. One of the rather obious operations in SeedDMS is checking for expired documents. But there are others, like informing users about reviews or approvals to be due or updating the full text index.

Using Paperless-ngx Apps to access SeedDMS

Unfortunately, there is no native Android App to access SeedDMS. If somebody has some spare time and thinks this has to be changed, then please contact me at I’ll support wherever I can. Well, in the mean time there is another way, which covers at least the basic access on documents stored in SeedDMS. A brand new extension makes SeedDMS behave like a Paperless-ngx server by adding its rest api endpoints.

Ways to upload documents into and download from SeedDMS

Running a document management system has many advantages compared to a local file storage on your computer’s disc, but many of them don’t help if documents cannot be easily uploaded, downloaded, or generally accessed. The fact, that a web based dms can be made available from all over the world, requires to cover many more scenarios when you need to add a document to the dms or retrieve one from the dms.

Explaining the folder structure of a SeedDMS installation

SeedDMS uses a simple folder structure on disc which eases updates and even allows to switch between different versions as long as you stay in the 5.1.x or 6.0.x branch. It makes use of soft links which makes it somewhat harder to install it on systems which do not support them. After unpacking the quickstart archive of SeedDMS 6.0.19, you will see a folder hierarchy like the following (it shows only those directories which are relevant to understand the concept).

History association VEKD uses SeedDMS

The history association VEKD uses SeedDMS to manage a digital archive of the local history museum. The association has set itself the goal of digitizing photos and documents from and about its home town and thus preserving it for posterity. The SeedDMS management system is ideally suited for this. With the help of a structured index tree, photos can be assigned to historical buildings, clubs or even families and private individuals.