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SeedDMS is for storing documents like any other document management system (DMS). Converting documents into other formats may seem like some extra requirement not really needed. But, to make real use of a DMS, converting documents is inevitably. The most obvious use is the creation of preview images. User expect those images for each document, because they make it much easier to scan quickly through a list of documents, identifying the one searching for. Hence, there must be some conversion to turn a document into an image format known by the browser (e.g. png). User also expect to be able to search for phrases in the content of a document. Hence, there must be some conversion to extract the text from a document and feed it into an index. User may also want to print documents without much hassle. Hence, there must be some conversion to pdf, which most printers nowadays can process.

Storing documents in a Document Management System like SeedDMS helps in organizing your scanned paper work, digital media, or any other electronic resources you would like to keep at a central place and possibly share with other people. When setting up such a system you will have to define some schema how to organize the documents. Since SeedDMS offers folders just like a regular file system, this is quite often the preffered way, taking into consideration, that users are well acquainted to such a hierachical folder structure. Not seldomly such a structure is sufficient enough to quickly find certain documents, even within several thousands of documents. Anyway, one of the key features of all DMS is searching for documents to quickly get what your are looking for. SeedDMS supports two kinds of searching